Site Monitoring

Key Benefits:

Supports chargeable monitoring
Integrated with County Planning, Enforcement and Appeals
Generate visit paperwork
Quick view of all conditions and schemes
History view of individual condition or scheme

A comprehensive solution for managing the monitoring requirements of mineral, waste or County Council sites.

Minerals and Waste Sites are recorded in the module, and Planning applications are linked to them during the registration process. The site record acts as a complete record with full details such as site name, site address, operator(s), site manager, monitoring officer, waste types, mineral types, Reg 3 type, ROMP details, linked history, conditions, and visits all being recorded. Once an application is determined, any associated conditions are made available to the case so that the monitoring officer can elect to monitor them. Using the Alert/Reminder Agent, officers can receive an email notification alerting them to a new determination.

Features Include:

Fully integrated GIS
Fully integrated Document Management System
Integrated with Jotter for mobile working
Customisable workflow capabilities to suit working practices however large or small
Alert and Reminder capability to ensure deadlines are not missed
Fully customisable reporting and template production

Any monitored conditions are viewed on the Conditions tab where officers can see a full list of conditions along with their compliance status and last visit date. Essentially all key condition details in a single view. In addition, officers can view the visit history of any individual condition.

Site and Condition Tracking

Sites can be tracked in terms of their operational status using the search facility provided with the module. Users can enter a variety of criteria to search against, and all matched records will be displayed in a grid view. As stated above, the site record also keeps a track of the compliance status of each condition. The condition list can be drawn into the visit records to make it possible to easily monitor conditions while on site.

Manage Site Visits

The Site Monitoring module has a dedicated screen for managing site visits. Each visit is listed in a grid on the left-hand side of the screen, with the detail of the selected visit shown on the right-hand side. From the visit details, users can open a list of conditions that are being monitored on that visit. In this view, the compliance status of the condition can be recorded along with any textual comments. As with all parts of the system, Site Monitoring can be used in conjunction with DEF's Jotter mobile working system to record details directly into a mobile device and have the resulting data automatically loaded to the back office.

Core Features

MasterGov is packed with common features available to all modules

Workflow

The MasterGov suite contains an integrated workflow system. This task-based system allows the Council to define workflow processes for each module and have the system automatically apply them as the case progresses.

Notifications

MasterGov is supplied with Alert and Reminder capability, allowing custom alerts / reminders to be sent to specific officers to alert them of a forthcoming deadline.

Full GIS Solutions

MasterGov is supplied with QGIS GIS Solution, providing you with all the tools required for spatial data capture, analysis and constraint checking.

Access Control

DEF recommend using an Active Directory group which is added to the SQL Server database to provide system access. In doing so the DBA does not have to add individual users to the database server. Instead individual users will be added to the AD group.

Document Management

MasterGov has its own Document Management System for storing letters, documents, certificates, emails and photographs relating to records stored in the database.

Reporting

MasterGov takes advantage of Microsoft's SSRS Reporting functionality to allow limitless Reports and Dashboards to be created across all modules within the MasterGov suite. Management dashboards and automated report delivery included as standard.